Manager, Accounts Payable

Reports To: Director, Accounting

Work Location: Gurugram with a minimum of 3 days per week work from office

Shift Timing: 3 PM IST to 12 AM IST

Job Summary

The Accounts Payable Manager will lead the Accounts Payable and Travel & Expense functions across our global operations. This role involves overseeing the processing of invoices, ensuring compliance with financial policies, and managing the T&E program to enhance efficiency and accuracy.  The ideal candidate will have a strong background in AP and T&E management, excellent leadership skills, and a focus on continuous improvement. This position is best suited for an individual with a deep understanding of the payables function, including electronic invoicing and payment methods. Must be an enthusiastic leader and self-starter with experience improving A/P systems and processes. This role will play an integral part in the day-to-day A/P operations and period end close, with opportunities to work on a wide range of projects as the company scales.  Finally, the Manager of Accounts Payable is responsible for building a high-performing team that embodies the philosophies of our Company culture.

Key Responsibilities

General

• Lead and develop a global team responsible for the AP and T&E functions.
• Set performance objectives, conduct regular performance reviews, and provide ongoing coaching and development.
• Manage daily operations, including invoice processing, payment disbursements, and vendor management.
• Oversee the T&E process which includes Procurement cards, ensuring compliance with corporate policies and procedures.
• Establish and maintain strong relationships with key vendors and internal stakeholders.
• Ensure adherence to local and international regulations related to accounts payable and travel expenses.
• Coordinate and support internal and external audits, providing necessary documentation and insights.
• Assist the Corporate Accounting Team with timely month-end accruals and account reconciliations.
• Prepare and present regular reports on AP and T&E metrics to senior management.
• Monitor and analyze key performance indicators (KPIs) to drive operational excellence.

Controls & Compliance

• Support compliance of key internal controls related to owned accounts and processes.
• Coordinate with external auditors related to owned accounts and processes ensuring complete, timely and accurate responses to information requests.
• Continuously evaluate internal controls in light of changing systems/processes and work with Manager to identify and implement necessary control changes.

Process Improvement

• Assist in the identification of improvement opportunities with a focus on simplification, standardization, and optimization, especially the reduction of manual, Excel-based activities.
• Assist with driving change management by working with IT and other key stakeholders related to any associated changes.
• Assist in the implementation of on-going process improvement initiatives.

Annual Audit & Financial Reporting

• Support information flow between the AP Team, external auditors and other internal and external partners.
• Adhere to internal or external reporting timelines.

Other

• Collaborate with inter and intra departments where required and appropriate.
• Strengthen and maintain relationships with both internal and external parties.
• Prepare reports/analyses and participate in other projects as needed.

Position Requirements:

•  Bachelor’s degree in accounting or semi-qualified Chartered Accountant with 5+ years of post-qualification experience.
• 5+ years of proven work experience as an Accounts Payable Manager or supervisory experience.
• Ability to manage and lead a team
• Experience of working in public accounting firms or global capability centers will be preferred.
• Strong knowledge of accounting principles, practices, and procedures
• Attention to detail and problem-solving ability.
• Ability to work under pressure and within tight deadlines.
• Procure to pay systems experience (Workday or other equivalent ERP), preferred.
• Excellent knowledge of MS office.
• Exceptional communication and collaboration skills.
• Public company SOX experience a plus.