Role: Executive Assistant
Timings: 11am – 8pm IST
Model: Hybrid role (4 days a week in office)
Job Summary
GLG is seeking an intelligent, resourceful individual with exceptional communication skills as Executive Assistant to senior management of GLG
Specific responsibilities include:
- Provide a broad range of administrative support to Global Head of Capability Services & Gurugram Head, including, calendar management, liaise with managements / leaders or their EAs in different regions to schedule internal/external meetings/calls/VCs covering multiple time zones, expenses reimbursements, prepare meeting materials, arrange gifts/hampers for clients/prospects etc.
- Ability to interact with internal and external senior-level executives and their assistants in a professional manner and be proactive in anticipating business and administrative needs
- Familiar with different time zones and able to schedule meetings, calls, VCs, accordingly
- Organizes executive files (electronic and hard-copy). Ensures materials are readily accessible and file maintenance is current.
- Researches and prepares a variety of correspondence, presentations and reports using office support software. Compiles materials from multiple sources into unified presentations. Maintains absolute confidentiality of information
- Logistic support to internal activities, such as Global/APAC Townhall, overseas executives visits, offsites, internal trainings etc.
- Provides back-up support to other executive assistants whenever necessary. Cover reception occasionally
- Other ad hoc duties as assigned
- Consolidate data and prepare monthly reports
- Submit invoices to Account Payable for payment and ensure Account Payable to make payment in a timely manner
- Liaise with HR/Legal to renew company insurance, license, business registration annually
- Arrange/assist office events, such as summer/Christmas party, new joiner lunches/drinks, farewell lunches/drinks and ensure all expenses are within budget
- Liaise with different vendors to negotiate/renew service contracts and ensure all vendors are providing the best services to GLG. Provide feedback to vendors when necessary.
- Coordinate with different external parties (such as clients, prospects, headhunters, candidates etc.) to set up meetings, calls, VCs etc. and prepare meeting materials
- Arrange complex business travels including flights, hotels, visas, ground transportations etc.
Requirements:
- Bachelor’s Degree from a top tier university
- Five to eight years experiences working in MNC as an executive assistant supporting C-level managements
- Experience in calendar management, logistics management, Meeting notes and follow ups
- Manage travel and expenses for the
- Excellent interpersonal and communication skills, including demonstrated proficiency in oral, writing and presentation abilities in a business-focused setting
- Excellent word processing and IT skills including MS Office (Word, Excel and PowerPoint
- Ability to multi-task and prioritize activities, while ensuring a high level of accuracy and attention to details
- Ability to work under pressure and to meet tight deadlines
- High level of trustworthiness
- Ability to research, digest, analyze and present materials clearly and concisely
- Proactive, team player, professional, responsible
About GLG / Gerson Lehrman Group
GLG is the world’s insight network. Our clients rely on GLG’s global team to connect with powerful insight across fields from our network of approximately 1 million experts (and the hundreds of new experts we recruit every day).
We serve thousands of the world’s best businesses, from Fortune 500 corporations to leading technology companies to professional services firms and financial institutions. We connect our clients to the world’s largest and most varied source of first-hand expertise, including executives, scientists, academics, former public-sector leaders, and the foremost subject matter specialists.
GLG’s industry-leading compliance framework allows clients to learn in a structured, auditable, and transparent way, consistent with their own internal compliance obligations and the highest professional ethical standards. Our compliance standards are a major competitive differentiator and key component of the company’s culture.
To learn more, visit www.GLGinsights.com.
Gerson Lehrman Group, Inc. (“GLG”) is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of age, race, religion, color, marital status, disability, gender, national origin, sexual orientation, veteran status, or any classification protected by federal, state, or local law.
